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Privacy Policy

This Privacy Policy describes how Gamma Pi (“we,” “us,” “our”) collects, uses, and protects information through https://gammapi.org/ (the “Site”). The Site is operated by our organization. Torch Workspace, LLC provides website and platform services to us as a technical service provider but is not the controller of information collected through the Site.

1. Information We Collect

Information you provide

  • Contact and event form submissions — name, email, phone, and message content.
  • Where you provide a mobile number for text messages, that number and your consent to receive them. See section 7.
DUES AND MEMBERSHIP PAYMENTS

If our Site collects membership dues: membership status, amounts owed and paid, and payment records. Payment card details are handled by the payment processor and are not stored by us.

Information collected automatically

Usage and device data — IP address, browser type, pages viewed, referring source — via cookies and analytics. See section 5.

2 · HOW WE USE INFORMATION

  • To respond to inquiries and provide information about our programs and event

  • To manage membership and member communications.

  • To process and acknowledge dues and donations, where applicable

  • To send announcements and reminders by email and, where you have consented, by text message.

  • To improve the Site and for analytics.

  • To comply with legal obligations.

3 · HOW WE SHARE INFORMATION

We do not sell personal information. We do not sell or share mobile numbers or text-message consent with anyone.

We share information only with service providers who help us operate the Site and communicate with members, and as required by law. These providers process information on our behalf.

PROVIDER
WHAT IT HANDLES
PROVIDER:
Torch Workspace
WHAT IT HANDLES:
Website and membership platform services
PROVIDER:
Twilio
WHAT IT HANDLES:
Text message delivery
PROVIDER:
Resend
WHAT IT HANDLES:
Email delivery
PROVIDER:
Stripe
WHAT IT HANDLES:
Payment processing
PROVIDER:
Google Analytics
WHAT IT HANDLES:
Website analytics

4. TEXT MESSAGES AND EMAIL

Email. Our emails comply with the CAN-SPAM Act and include an unsubscribe link.

Text messages are covered in full in section 7.

5 · COOKIES AND ANALYTICS

Our Site uses cookies and Google Analytics to understand usage and improve the Site. You can control cookies through your browser settings and, where a cookie banner is shown, through your consent choices. Disabling cookies may affect some Site features.

6 · DATA RETENTION AND SECURITY

We retain personal information only as long as necessary for the purposes described or as required by law. We use reasonable safeguards to protect information, though no system is completely secure.

7 · Text messages

Program name: Gamma Pi Chapter member notifications

We send text messages only to members who have given prior express consent to receive them.

What we send. Meeting reminders, event announcements, dues reminders, and time-sensitive membership notices.

Who receives them. Members of our organization who have opted in. We do not send text messages to non-members.

How you opt in. By providing your mobile number and agreeing to receive text messages when you join, when you complete your membership profile, or by texting a keyword to our number.

Message frequency. Message frequency varies.

Cost. Message and data rates may apply. Your mobile carrier’s rates apply and we do not control them.

Consent is not a condition of membership or of any purchase.

How to opt out. Reply STOP to any message at any time. You will receive one confirmation message and no further messages. You may also contact us at info@gammapi.org to be removed.

How to get help. Reply HELP to any message, or contact us at info@gammapi.org.

Carriers are not liable for delayed or undelivered messages.

CARRIERS CHECK FOR THESE SPECIFICALLY

Program name, what is sent, message frequency, “message and data rates may apply,” a support contact, and HELP and STOP instructions in bold. If this section is missing any of them, the A2P campaign is likely to be rejected. Make sure HELP and STOP render in bold on the published page, not just in this document.

8 · Children's privacy (COPPA)

we DO collect from minors, for example scholarships

Some of our programs, such as scholarships, may collect information from minors. Where we knowingly collect personal information from a child under 13, we comply with the Children’s Online Privacy Protection Act, including obtaining verifiable parental consent where required and limiting collection to what is necessary for the program. Parents or guardians may review, request deletion of, or refuse further collection of their child’s information by contacting us using section 10.

9 · YOUR PRIVACY RIGHTS

Depending on your state of residence, you may have rights to access, correct, delete, or obtain a copy of your personal information, including under the California Consumer Privacy Act as amended and comparable laws in states such as Virginia, Colorado, and Connecticut. To exercise any right, contact us using section 10. We do not sell personal information.

Organization: Gamma Pi
Privacy contact email: {{privacy contact email}}
Mailing address: info@gammapi.org
Governing state: MD

We may update this Policy. The current version is effective as of {{effective date}}.